Get started with SpeciesHub Organization plan

Getting started for organizations is a bit different than for private experts. Here are several things to keep in mind.

An organization allows you to manage a list of users who can utilize SpeciesHub premium features. Any organization member can belong to as many groups as desired. In the Organization page, you can manage your organization, add or remove users, change the organization name, or adjust the number of seats. When a user is added to the organization, they will receive a notification within SpeciesHub, or if they are not a user, a welcoming email will be sent.

It is a good idea to separate users into groups. For small organizations, a single group where all members see all data might be sufficient. However, in most cases, having multiple groups is the best approach. You can separate members by department, project, or team. This ensures that users only see the data relevant to their roles, preventing them from being overwhelmed by data used in other groups. Keep in mind that groups can share data with each other if necessary.

If you have observations stored in a spreadsheet, you can easily import them into SpeciesHub. Here's a general overview of the upload process:

1. Prepare your data: Format your table of observations according to the SpeciesHub template (download here). Refer to our support article, "Preparing a Table for Upload to SpeciesHub",   for detailed instructions.
2. Upload the file: Navigate to the Upload page within SpeciesHub. Select the spreadsheet containing your observations. The application will analyze your file, identify potential issues, and display data previews. If everything is in order, proceed with the upload process. Refer to our support article, "How to Upload a Dataset", for detailed guidance.
   
3. Monitor the upload: The upload will commence in the background. You'll receive a notification once the upload is complete. Refresh the app to view the newly imported sites.

Note: Free users are limited to 200 kilobyte spreadsheets, while premium users can upload files up to 2 MB.

SpeciesHub is designed to work seamlessly on various devices, including PCs, tablets, and smartphones. Access all our data conveniently through your web browser or by downloading our Android app from the Google Play Store.

Watch our introductory video to learn about SpeciesHub's key features and concepts.