How to add an one observation

Updated 27 June 2025 2 min read

Usually, creating an observation in SpeciesHub takes less than minute. With experience, you'll likely be even faster!

Follow these steps to add new observation:

Navigate to the Sites or Map section of the app.
Click on Add button (located in the top left corner on desktop or the bottom left corner on mobile).
In the Sites page, a Add new site dialog will appear. In the Map page, you will need to click on the place where the site is to trigger the Add new site dialog.
Scientific species name: In the dropdown, you will see your recently used species. Select one or type to filter species from your list or our database. Once you find the right species name, simply select it to move on.
Observation type: Select the observation type from the list. Each species or systematic group has specific observation types and fields. You can select more than one observation type, and if you are missing an observation type or field, please contact us.
Coordinates (only adding via Sites page): Click on the GPS button to fill in coordinates. You will get a notification if accuracy is low.
Observation date: Select the date of observation. Today is always suggested as the default.
Observer: By default, the observation author will be you. However, if you're adding data on behalf of someone else, you can easily assign them credit by selecting their name. You can manage the author list in the settings.
Owner: This is very important. The owner can be you or a group. In the first case, only you will see the observation. In the group case, all group members will see it immediately. This is very suitable for organizations or teams. In the free plan, you can be a member of up to five groups.
Tags: Add tags for easy organization. Tags are a powerful tool for filtering your observations later, especially with large datasets. You can use them for anything relevant, like project names, species traits, or custom categories. All the tags you've used previously appear in the dropdown menu for easy selection. You can manage tag list in the settings.
Notes: Type notes if you need to.
The first part of the form is filled. Let's go to the second by clicking Next.
In the second page, add information to the remaining fields. Some fields might be required, while others offer convenient dropdown menus for faster data entry.
When you finish, click Save.

Still stuck? Write to support@specieshub.io and we answer within one working day. Write to support