How to upload a dataset

If you already have observations in a spreadsheet, you can easily upload them to SpeciesHub. Follow these steps:

1. Prepare your data:
   
• Download the SpeciesHub template (link here).
  
• Follow our guide "Preparing a Table for Upload to SpeciesHub" for formatting your spreadsheet.
2. Upload the file: 
• Go to the Upload page in SpeciesHub.
  
• Select your spreadsheet containing observations.
  
• The app will check your file and show a report.
  
3. Fix any issues:
   
• The report might highlight common problems like misspelled species names or unrecognized authors.
  
• You can add missing authors, but species names need correction in the file itself (re-upload after fixing).
  
• For unrecognized species names, use GBIF species search (link: https://www.gbif.org/species/search).
  
4. Review and upload: 
• Data ready for upload will be displayed on a map or table. Exclude rows you don't want to import.
  
• Click Next if you're happy with result.
  
5. Ownership and tags:
   
• Choose data ownership (private or group). Private: only you see the data unless shared. Group: all members see it (good for teams and organisations).
  
• Add tags to easily filter your observations later.
  
• Confirm ownership or permission to use the data.
  
6. Upload and view: 
• Click Upload to start the process (happens in the background).
  
• You'll get a notification when it's done. Refresh the app to see your imported data.

Note: Free users can upload files up to 200KB, while premium users can go up to 2MB. For larger files or needing help, contact us at support@specieshub.io (additional fee may apply).